Manage Capital Projects from Funding to the Completion of Work

Typical project management software is centered around construction with the focus on labor and materials. Vision's Project module is designed for the facilities manager, with the emphasis on project funding and analysis.

Working with accounts that you specify as project funding sources, the project module helps to organize and prioritize facilities improvements. From a project request can come multiple project plans with different phases and costs. Once a project plan has been approved, its funds are reserved and the project team can start issuing amendments, project work orders and change orders. As a project is completed, the system records the duration of work, project notes, invoices to be paid and work completed, with summary reports showing contractor performance, timelines and actual vs. planned cost.

The result from using the Project module is real-time project data that shows where money was allocated, when it was spent and why. Also, with all of VisionFM's forms, queries and reports being 100% internet enabled, the project team can include internal staff and contractors.

VisionFM's site license includes all seven application modules which work together to form a complete facilities management system. This allows the project data to be immediately reflected throughout the system, increasing the Facility department's effectiveness in decision making for space planning, leasing, maintenance and operations.

Features

• Establish annual budgets for capital projects.
• View a total of funds available for projects at the building and company levels.
• Select multiple funding sources for a project.
• Revise the project budget with adjustments and amendments to transfer funds and generate project budget overrun justification reports.
• Record project requests.
• Add project justification, expenditure and resource information.
• Approve projects and add phases with funds available.
• Add a timeline for each phase of a project.
• Issue work orders and order materials against project phases.
• Issue purchase orders for one-time costs such as deposits and fees.
• Issue change orders.
• Process invoices.
• Attach electronic documents and notes to the project, work orders and change orders.

Benefits

• Manage contractor information and performance history.
• Produce quarterly, monthly and individual project reports.
• Review funding by project including planned vs. actual costs.
• Review labor and material costs by funding account.
• Use historical information to justify future project timelines and cost.
• Review account transactions from the allocation of funds to the receipt and payment of invoices.
• Review internal and external labor by project.