Manage Employee and Asset Moves

Move Management is an important component in maintaining accurate facilities information. It maintains employee and asset locations plus labor and construction costs required for the move.

With VisionFM's Move Order form, the move manager can quickly select a location and display the employee and assets assigned to the space. Selecting a move-to location automatically displays its current occupancy and availability. Costs associated with the move can also be recorded such as parts and construction costs.

With VisionFM's optional Event Notification System, a move order can automatically trigger communications with other departments involved in the move such as an email to the IT department informing them of a phone change, or a notice to security that a contractor will be on site.

Other VisionFM forms involved in employee locations such as the Human Resources form, create an instant move order if an employee is reassigned, ensuring that all move history is recorded and available for reporting and analysis.

Completed moves automatically update employee locations and department assignments for accurate space chargebacks, ownership and availability.

Features

• Initiate a move from a work request or in the Move Order form.
• The move order records the author, requestor and employee(s) being moved.
• Move types include box moves (employee only), moves with labor and moves with construction.
• Moves with construction allow additional work orders to be assigned to the move request.
• All costs for the move, including parts used, internal labor, contractor invoices and taxes are recorded, allowing the move manager to view the actual move cost.
• When selecting a move-to location, the system displays occupancy and availability information for the room.
• A move order can include more than one employee and/or asset relocation.
• The move form displays all assets located in the employees' room.
• Individual assets can be selected to be moved.
• The move manager can select the move date and assign the work to internal staff or a contractor.
• Completed moves automatically update employee locations and department assignment for accurate space chargebacks, ownership and availability.
• Reassigning employees using the Human Resources form records an instant move order, saving a history of information including move date, to/from locations and authorization.
• Using VisionFM's optional Event Notification System, a move order can trigger predefined communications such as an email to the IT department notifying of a phone change or to the employee to notify a scheduled move date.

Benefits

• Maintain a complete move history for employees and assets.
• Record the total cost of a move including labour, parts and construction.
• Predefined churn reports break down moves by move type, cost, department and location.
• Forecast future move costs by analyzing previous years churn rates and average move cost.
• Automate repetitive tasks such as notifying the IT department of a phone change.
• Web-enabled VisionFM forms allow department heads to electronically submit their own move requests and check the status.