Tracking Furniture and Equipment

VisionFM includes a very flexible asset management system capable of tracking everything from building components to office supplies. The Facilities Manager can define complex products such as systems furniture that include a bill-of-materials or simple items such as keys and cell phones that can be assigned directly to individuals.

Once products are defined, then assets can be added by inserting symbols in AutoCAD or by using VisionFM forms such as a purchase order. Unique information about each asset can be recorded including a barcode number, purchase date and price. The system then tracks the asset from purchase through to disposition including depreciation, maintenance history, condition, warranties and insurance.

The result is an accurate accounting of corporate assets, their location, department, condition and value.

Features

• Track equipment, furniture and telecom assets in use and in inventory.
• Track assets in the database and in drawings.
• Moving walls, furniture and equipment in the drawing automatically updates the database.
• Assign assets to locations, departments, employees and cost centers.
• Report on condition, depreciation, warranties and maintenance histories.
• Inventory analysis, including leased vs. owned assets.
• Track assets as individual components or create an asset made up of many individual components by recording a bill-of-materials (i.e. workstation components).
• Establish product standards.
• Assets automatically inherit department ownership and room location when placed in drawings.
• Create purchase orders and track cost, approval and supplier.
• Receive goods and specify the receiving/stock location.
• Track warranties, insurance policies and asset leases, including duration and payments.
• Create door, window and finish schedules.
• Track lock sets and assign them to doors and rooms.
• Assign accessories to employees such as keys, parking spaces, cars and credit cards.
• Create site plans to manage landscaping, parking, utilities and surfaced areas.
• Create queries in VisionFM and highlight the resulting location of assets in CAD.
• VisionFM supports bar coding.
• Create multiple stock locations including non-fixed locations such as maintenance trucks.
• Track parts in stock, establish recommended stock levels and reorder parts for stock. Work orders reserve and use parts in stock.
• Preventative maintenance work orders automatically inherit the priority rating set on assets assigned to the order. For example, a priority 1 asset automatically receives priority 1 scheduled maintenance.
• Disposing of assets removes the asset from future assignment or scheduled maintenance but keeps its maintenance history and last ownership information for future analysis and reporting.

Benefits

• Track the lifecycle of assets from purchase to relocation to disposition.
• Report on assets by location, department and employee.
• Review expiring insurance policies, warranties and leases.
• Review an assets maintenance history including on-demand and preventative maintenance work.
• Manage parts inventories including allocated parts and reordering.
• Compare actual furniture to typical furniture by room type.
• Keep asset locations up to date in AutoCAD drawings or by issuing move orders.