Creating surveys for people and locations.
CThe new Survey module provides a flexible method for collecting condition information at a specific point in time. In VisionFM that information becomes even more valuable when it’s combined with existing facilities information. Managers can define a survey questionnaire and connect it to employees, contractors, rooms, departments, work orders, contracts and projects.
Imaging creating a maintenance contract and then issuing a monthly survey to the contract manager, with the survey results connected in the database to the contract information. Or how about creating an on-line incident report form for security staff with the resulting report associated back to the room, department and employee involved in the incident.
Surveys can also be created for room conditions. A custodian manager could survey a room for cleanliness, carpet wear, lighting quality and inspect furniture for damages.
Managers can define their own surveys and develop a list of questions and responses. Some questions may require yes/no answers, others are pick-lists of possible answers while some may be dates, locations or employee names.
After the surveys are defined they can be run when necessary or issues to groups of employees. For example, you may want to create a post-move survey and issue it to each person involved in the move.
Managers can summarize similar surveys to find averages or they can review surveys performed at different times to identify changing situations.
Features
Set up typical room types and their typical furniture, fixtures and finishes.
Track room conditions (ie. date last painted and condition of finishes).
Track room finishes (ie. number of outlets and type of flooring).
Select a room in a drawing to display its last room survey results and quickly update its information.
Select an asset in a survey to record damage and record a work request.
Define survey categories.
Associate a survey to a project, work order or contract for post-service questionnaires.
Associate a survey to an employee to collect employee input such as satisfaction surveys and interviews.
Associate a survey to a location for incident reports or custodial inspections.
Create surveys with an unlimited number of questions.
Indicate which survey questions are mandatory or optional.
Restrict user responses to each question to yes/no selections, predefined pick lists and dates.
Use VisionFM location, employee and department lists in survey questions.
Quickly issue a survey to a group of employees.
Print surveys or have employees fill out the survey online.
Set automatic notification dates to remind employees that their survey has not been received.
Survey issuer can review survey results and add their own comments.
Benefits
Extend your facility information by adding surveys to employee data, contractors, locations, departments and services.
Surveys provide a snapshot of conditions on specific date. Reissuing surveys on a scheduled basis allows managers to view changes over time.
Quickly complete room condition surveys. Surveys show the last recorded conditions letting the user focus only on new findings.
Record individual surveys (ie. incident report) and group surveys (ie. employee satisfaction).
Track who has not completed their surveys and automatically send reminder emails.
Run a survey summary report to view the combined results from a group survey.
