Parts inventory levels, track supplies purchasing
Having the right part available for a work order is as import as having the person available to do the job. With VisionFM’s parts inventory the maintenance manager can define parts and whether they need to be in stock. The parts can be generic items such as light bulbs or components of equipment that are defined in the equipments bill-of-materials.
Once the part list is created is becomes available to maintenance staff who record parts used in the completion of on-demand and preventative maintenance work. This automatically applies the value of the parts to the cost of the work performed and it adjusting inventory levels. With VisionFM’s Event Notification System the maintenance manager can automatically receive an email when work is issued that requires parts that exceed the minimum stock level.
The Parts screen provides a summary of the parts inventory, locations, current stock levels, and parts required. Selecting from the inventory list, the maintenance manager can create purchase orders and select a supplier, delivery location and account. As goods are received the inventory level is automatically adjusted.
Tools, assigned to employees and used in the performance of work can also be managed. Hourly rates for large equipment such as vehicles or generators can be applied to the cost of a work order and charged to a cost center.
Features
Define products you commonly purchased as stock or non-stock items.
Define parts for equipment by creating bill-of-materials.
Record supplier information.
Categorize parts suppliers by the equipment they supply for easy selection when ordering.
Create purchase orders based on inventory stock levels.
Create purchase orders for consumables such as office supplies.
Record the receipt of goods including partial shipments.
Record invoices from suppliers.
Approve the payment of invoices and generate an invoice cover letter for the accounting department.
The system recommends stock levels based on the quantity of equipment in use.
Record any parts information including manufacturer, units, price and taxes.
Add installation instructions and other notes to parts.
System tracks parts in stock, assigned to work and on order.
Parts selected for work orders, projects and preventative maintenance work are automatically reserved.
Reserved parts are automatically reduce from stock when orders are closed.
Track stock at multiple locations including rolling stock in utility vehicles.
Track tools, their location and employee assignment.
Add tool hourly rates as a chargeable item on work orders.
Benefits
Reduce costs by adjusting minimum stock levels through the evaluation of purchasing patterns.
Accurately manage stock levels by tracking parts in stock and parts assigned to work orders.
Maintain accurate information on suppliers, stock and non-stock parts.
Maintain inventories for multiple stock locations.
Accurately track budgets by applying orders to cost centers, facilities accounts and projects.
View stock levels and supplies on order.
Analyze supplier performance by reviewing the suppliers order history.
Ensure accountability for portable equipment (ie. tools, vehicles, cell phones) by recording their assignment to employees.
Create accurate work order costs by including the cost of parts and tools.
Reduce work order delays by receiving email notification when parts are under stocked.
