Managing personnel
Employee information plays an important roll in the facilities management system. By assigning employees to rooms the facilities manager can run reports on an organizations (divisions, departments and employees) effect on the facilities. Operating costs, furniture, equipment, projects, etc. are all associated to the space and therefore the divisions and departments. This information can be analyzed to determine service rates and to justify future budgets.
Recording employee information in VisionFM also makes working with the software faster. When filling in forms any information about the selected employee will be filled in automatically. For example, moving an employee will display their current location, furniture and equipment.
To help ensure accuracy a link to your human resources database can be created, bringing HR employee data into VisionFM and sending back location information, benefiting both systems.
Features
Create an organization hierarchy.
Record employee information such as contact information, employee standard and department.
Record health and safety certificates and their expiry dates.
Establish hourly and overtime rates for billable employees.
Assign assets to employees such as cell phones and keys.
Assign employees to rooms.
Track occupancy and search for vacant space.
Track shared occupancy by space or time.
Reassigning an employee records the location, date and requestor information.
With customization VisionFM can import/export employee information to human resource and accounting systems.
Quickly reassign groups of employees.
Benefits
Report on employees including locations, departments, function and accessories.
Report on departments including employees, workstations and vacant space assigned to a department.
Maintain a history of relocation and churn for office space and employees.
Create chargeback reports based on departments assigned to employees or rooms.
