The Custodian Management module builds on your room inventory from the VisionFM Space module. Custodian managers can set standards for maintenance tasks, their frequency and allotted time to produce an accurate estimate of the resources required to maintain their buildings. Those estimates can be further broken down into cleaning zones which can be assigned to custodial staff. The estimates can be used to plan work assignments for in-house staff or to develop tenders for contract work.
Timesheets within the module track the employees and contractors assigned to each shift as well as their assigned maintenance zones. Daily absences and planned holidays can be recorded and areas quickly reassigned to others. The system maintains a history of custodian, shift and room assignment for future analysis and performance reviews.
Inspection reports can be completed by room and associated back to the custodian, aiding the manager in evaluating the performance of staff and contractors. Reports combine the inspection results with task priorities and on-demand work assignments to help identify areas that require addition attention and to adjust assigned task times leading to more accurate estimates.
Features
Define typical finishes by room type.
Set up typical custodian tasks by room finish.
Set up daily custodial tasks in a seven day schedule along with their priority and allotted time to perform the work.
Schedule major cleaning tasks on a monthly, quarterly, semi-annual or yearly schedule.
Group rooms together to define cleaning zones.
Set up internal staff and contractors as custodians.
Quickly assign staff and contractors to shifts and cleaning zones.
Reassign cleaning zones to others when staff are absent.
Track consumable products used by staff.
Set up inspection surveys by room type.
Record room inspections by managers.
Generate satisfaction surveys and record the responses.
Generate a performance report that compares an employee’s schedule to their assigned tasks, unscheduled work orders, absences and inspection reports.
Benefits
Build on room inventory information in the VisionFM Space module to estimate custodian resources required.
Quickly adjust tasks and times allotted to perform work.
Maintain a history of custodian shifts and work assignments.
Implement quality control checks by assigning post-service room inspections.
Manage staff and contractor schedules including the reassignment of work when custodians are sick or on vacation.
Create detailed assignment reports that list rooms and tasks assigned by day.
Generate room size, finish and task lists to help in preparing tenders for custodian services.
