Disciplines - Capital Planning

The Capital Planning module assembles building system and financial information to create a capital infrastructure plan for the next thirty years.
 
If capital planning is recorded in a separate application it becomes a one-time facilities plan that quickly becomes out of sync with changing conditions and operational needs.  VisionFM’s Capital Plan works with data from the Space, Asset, Project and Maintenance modules, which continually update the capital plan to reflect the real-world condition of your facilities.

As new conditions arise the Maintenance Manager can record multiple resolutions with varying costs and results, allowing the Facilities Manager to weight those options within the capital infrastructure plan.

Capital Planning Workflow

The Capital Planning module builds on information provided by the Space and Asset modules.  Users set up building systems and surveys to record major components of the building and their conditions.

Conditions are recorded in the Facilities Renewal Plan and the Facilities Improvement Plan where multiple possible resolutions can be created and prioritized.  The resulting costs and the year they will be required are presented in forms where they can be adjusted to accommodate estimated budgets.

The resolutions are put into action by issuing work order (for straight-forward corrections) or a project (for corrections that involve multiple phases, disciplines or funding sources).  Upon completion of the project or work order a survey is automatically generated, prompting the Maintenance Manager to review the work and update the systems condition and new life expectancy.

Features

Establish a list of building systems and components.

Record the expected useful life of systems and components.

Set up surveys and record results for space and building systems.

Record deficiencies to develop a facilities renewal and replacement plan.

Record facility improvement requirements.

Attach documents and photographs to conditions.

Record cost estimates arising from building conditions and requirements.

Track multiple options for renewal and replacement of a condition.

View the resulting FCI (Facilities Condition Index) based on what-if funding scenarios.

Resolve building conditions with work orders or capital projects.

Resolve multiple conditions with one project.

Inflation rate forecasts adjust the renewal plans anticipated cost.

Benefits

Cost analysis and long-term budget planning for reinvestment.

Sort and query conditions by location, priority, category, reason, required date and estimated cost.

Develop a multi-year capital renewal plan by building or corporate wide.

Establish the required reinvestment rate to replace components as they reach the end of their life expectancy.

Compare your expected funding level to that required to maintain system quality at the status-quo and to improve the systems to near-new.

Adjust the renewal plan as changes in conditions are recorded with future surveys.